Documentation & Help
Help / Support
Documentation
Your complete guide to the NAU Dashboard
Learn every module, understand workflows, and find answers to common questions. Use the left navigation to jump to any section, or search above.
Getting Started
Your first steps on the NAU Dashboard
Welcome to the NAU Club Dashboard — your all-in-one platform for managing club activities, members, reports, finance, and content.
What this dashboard helps you manage
- All club activities (calendar, events, self-driven)
- Member profiles and club structure
- Report submission and compliance
- Finance, expenses, and budget tracking
- Content creation and social media
- KPI tracking and star ratings
✦ Recommended setup steps
1
Complete your profile — fill in your role, contact details, and photo
2
Set up your club — add leadership team and member details
3
Start adding activities — use Proposed Events or Self-Driven Activities
4
Upload reports after each completed event
5
Track your progress and star ratings from the Dashboard Overview
Dashboard Overview
Your club performance at a glance
Purpose
The Overview page gives you a real-time summary of your club's performance, pending tasks, and activity status — all in one view.
What's included
- Total active members count
- Activities completed this academic year
- Pending reports awaiting upload
- Active tasks and deadlines
- Current star rating (AY 2025–26)
- Recent notifications and alerts
How to use
- Check the Overview daily to stay on top of pending actions
- Use stat cards to quickly identify what needs attention
- Click any card to navigate to the relevant module directly
My Profile
Manage your personal information
What you can do
- Edit your contact information and display name
- Update your password and security settings
- Upload or change your profile photo
- View your assigned role within the club
Important rules
- Your role cannot be changed from this page — contact your admin
- Email address changes may require verification
- Keep your contact details up to date at all times
My Club
Manage your club's structure and team
Purpose
This section lets you manage all club-level information — from basic details to your leadership hierarchy and meeting records.
Sections available
- Club Details — name, description, contact
- Leadership — president, VP, coordinators
- Members — full member list and roles
- Meetings — records and minutes
How to use
- Keep club details and leadership updated each semester
- Add new members as they join the team
- Log meeting records after each club meeting
NAU Identity
Guidelines and values of the NAU network
Purpose
The NAU Identity page defines the foundational principles and brand guidelines that all NAU member clubs must follow. It is a read-only reference.
Includes
- NAU's vision and mission statements
- Core values and principles
- Branding and communication guidelines
- Code of conduct for all members
This section is read-only and cannot be edited by club members. Contact your NAU administrator for any clarifications on guidelines.
Activity Management
Four modules to manage all your club activities
Activity Management is split into four sub-modules. Each serves a different purpose — understand which one to use for what.
CalendarActivity Calendar
The master view of all activities across the academic year.
- View all activities in timeline format
- Upload reports for completed events
- Check status of any activity
ApprovalProposed Events
Create new event proposals that require admin approval.
- Create and submit event proposals
- Track approval status
- Edit and resubmit rejected proposals
AwarenessCelebration Days
Pre-loaded awareness days with event planning tools.
- View all pre-loaded awareness days
- Plan events linked to those days
- Upload content (posters, photos)
No ApprovalSelf-Driven
Team-initiated activities with no approval required.
- Add activities anytime — no waiting
- Full lifecycle control (draft → complete)
- Upload reports directly
Activity Calendar
Track all activities across the academic year
What you can do
- View all scheduled activities in a list or calendar view
- Filter by month, category, or status
- Upload post-event reports for completed activities
- Check real-time status of each event
Key fields
- Date — scheduled date of the activity
- Status — Planned, Ongoing, Completed, etc.
- Report — upload button for post-event report
- Participants — expected vs. actual count
Proposed Events
Plan and submit new events for admin approval
Purpose
Proposed Events is where you create formal event proposals that require review and approval from your NAU administrator before they become scheduled activities.
What you can do
- Create new event proposals with full details
- Track approval status in real time
- Edit and resubmit proposals that are rejected
- View admin feedback on rejections
Approval flow
DraftSave without submitting
↓
SubmittedSent for admin review
↓
ApprovedMoves to Activity Calendar
Once an event is approved, it cannot be deleted. You can only edit events that are in Draft or Rejected status.
Celebration Days
Manage awareness and mental health days
What you can do
- View all pre-loaded global awareness days
- Plan events linked to specific days
- Upload content — posters, photos, summaries
- Add your own custom celebration days
- Track event status for each day
Day types
⭐ Pre-loadedFixed days — cannot be deleted
+ CustomYour own days — fully editable
Pre-loaded days (World Mental Health Day etc.) cannot be edited or deleted.
Self-Driven Activities
Create and manage activities without any approval
No approval required — your team owns the full lifecycle of these activities from creation to report submission.
What you can do
- Add activities immediately — no waiting for approval
- Save as Draft and come back later
- Manage status: Draft → Planned → Ongoing → Completed
- Upload reports directly after completion
- Edit or delete activities at any time
Status flow
DraftNot yet finalised
↓
PlannedDate and details confirmed
↓
OngoingActivity is in progress
↓
Report PendingCompleted, report not uploaded
↓
SubmittedReport uploaded and done
Report Submission
Track and submit activity reports
What you can do
- Upload reports for completed activities
- View current report submission status
- Reupload reports that were rejected with corrections
- Read reviewer feedback and comments
Report status types
PendingNot yet uploaded
SubmittedUploaded, awaiting review
ApprovedReport accepted by admin
RejectedNeeds corrections — reupload required
Reports must include outcomes, participant count, and key highlights. Incomplete reports may be rejected by the reviewer.
Finance & Budget
Track expenses, budgets, and financial approvals
What you can do
- Add expenses and log financial transactions
- Upload bills and payment receipts
- Track budget allocation vs. actual spending
- Monitor approval status of expenses
How to use
- Log every expense immediately after it occurs
- Always attach a scanned bill or receipt
- Check approval status before spending further
- Keep finance records updated monthly
Content & Social Media
Manage posts, creatives, and social media tracking
What you can do
- Create and schedule content posts
- Upload poster designs and creative assets
- Track which posts have been published
- Log social media performance data
Best practices
- Always upload a poster before the event date
- Post on social media on the day of the event
- Log reach and engagement data after posting
- Tag all content with the correct activity it belongs to
Workflows & Processes
How activities flow from creation to completion
Proposed Event Workflow
Create Proposal
→
Submit for Approval
→
Admin Reviews
→
Approved
→
Activity Happens
→
Upload Report
→
Report Reviewed
Celebration Day Workflow
View Celebration Day
→
Plan Event
→
Event Runs
→
Upload Content
→
Mark Completed
Self-Driven Activity Workflow
Add Activity
→
Set Status
→
Run Activity
→
Mark Completed
→
Upload Report
→
Done ✓
Frequently Asked Questions
Quick answers to common questions
NAU Dashboard Documentation · AY 2025–26 · Last updated April 2026